Notice of processing of Personal Data pursuant to Article 13 of Regulation (EU) 2016/679 (“GDPR”)
Dear User, “TROFI IKE” warmly welcomes you to its official website (hereinafter referred to as the “Website”) and invites you to pay particular attention to this notice (the “Notice”), which has been prepared in accordance with the provisions of Article 13 of Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and the free movement of such data (known as “GDPR”).
This report details the data processing procedures performed by the Data Controller of TROFI IKE, as set out below, through the Website. Please note that this information relates solely to the Website, and does not cover other websites to which you may be referred via links within the Website.
Data Controller
The Data Controller is the company “TROFI IKE”, with Tax ID 800670520 of the Tax Office of Thessaloniki, headquarters at Makedoniko Agonas, Oreokastro, Thessaloniki, P.O. Box 57013, e-mail address www.trofi.gr and telephone number +30 2310692079 (hereinafter referred to as the “Company”). The Company manages the Website and determines the purposes and manner of processing your personal data in accordance with the GDPR and the generally applicable legislation. The Company has appointed Mr. Georgakakis Konstantinos as a representative for personal data protection issues, whom you can contact directly to exercise your rights and to obtain any information regarding the processing of your personal data or this Notice, at the following e-mail address: [email protected] and at the following telephone number: +30 2310692079.
Sources of personal data collection
TROFI IKE collects personal data directly from you, without the mediation of third party sources. This collection takes place during your visit to our website, in particular when searching for contact with the company, sending your CV, filling in a quotation form, submitting reviews or comments on the quality of our services, as well as subscribing to our newsletter, through the relevant links on the home page. This process is necessary to fulfill the purposes that you, as a user, pursue by contacting our company, and not processing your data would make it impossible to provide this service.
For what purposes do we process your personal data and what is the legal basis for the processing?
TROFI IKE processes personal data collected from website users for specific purposes, based on the categories of such data and the respective legal basis. The processing includes, among other things, contacting the company, sending CVs, filling in offer forms, submitting reviews or comments and subscribing to the newsletter. The legal basis of the processing includes compliance with the legal obligations of the company, the fulfilment of contractual obligations, the safeguarding of the legitimate interests of the company, and the consent of the data subject when required.
Security
TROFI IKE is committed to the secure processing of your personal data, applying all necessary technical and organizational measures for their protection. These measures are designed to prevent any unintentional or unlawful destruction, loss, modification, disclosure, access or other unlawful processing of your data.
Disclosure to third parties and categories of recipients
In order to achieve the intended purposes as described, it may be necessary to outsource the processing to external service providers or to communicate with public authorities. In any case, TROFI IKE guarantees the protection of your data by not transferring personal data to third countries or international organizations without the necessary protection and compliance with the GDPR.
Geolocation data
The TROFI IKE website has the ability to collect and process data about your location, in order to provide specific services that you want, and only if you give your explicit consent to do so. This consent can be withdrawn at any time, and will be requested through a pop-up window on the website to ensure your full information and participation.
Subject Rights
As part of TROFI IKE commitment to the protection of your personal data, your rights in relation to your personal data are fully recognized and guaranteed. These include the right of access, rectification, erasure (“right to be forgotten”), restriction of processing, data portability, as well as the right to object. Reservations and limitations may apply in accordance with the applicable legal framework.
TROFI IKE undertakes to respond to requests to exercise your rights within one month of their submission, and will inform you if it deems it necessary to extend this period. To exercise your rights or for any question regarding the processing of your personal data, you can contact us by email at: [email protected].
Right to Information / Right to be informed
You have the right to request and receive transparent, easily understandable and detailed information about the processing of your personal data by TROFI IKE, in accordance with our internal policies and procedures.
Right of Access
You have the right to access your personal data free of charge, subject to our policies and procedures, except where a charge may be made to cover administrative costs in the case of manifestly unfounded, excessive or repetitive requests.
Right of rectification
You are entitled to request the correction of your personal data if it is inaccurate or incomplete, based on the current policies and procedures of TROFI IKE.
Right to erasure
You have the right to request the deletion of your personal data when it is no longer necessary for the purposes for which it was collected or there is no legal reason for further processing by TROFI IKE. There are exceptions to this right, mainly when there is a specific legal obligation to retain the data.
Right to restrict processing
TROFI IKE gives you the right to request the restriction of the processing of your personal data in certain circumstances, as set out in our internal policies and procedures. If the restriction is applied, your data will remain stored but will not be subject to further processing.
Right to Data Portability
You are entitled to receive your personal data that you have provided to TROFI IKE in a structured, commonly used and machine-readable format, and you have the right to transfer this data to another controller without hindrance from our side, in accordance with applicable policies and procedures.
Right of objection
You are granted the right to object to the processing of your personal data by TROFI IKE on grounds relating to your particular situation, especially when it is based on Article 6 para. 1(f) of the GDPR (processing for reasons of legitimate interest). TROFI IKE will not continue to process the data unless there are compelling legitimate grounds for the processing which override your rights and freedoms, or for the establishment, exercise, or maintenance of legal claims.
Rights relating to automated individual decision-making and profiling
TROFI IKE declares that it does not apply automated decision-making processes, including profiling, that would have legal consequences or significantly affect the data subject.
How to exercise your rights
To exercise any of the above-mentioned rights, you must make a written request to TROFI IKE in accordance with our internal policies and procedures. The company undertakes to respond within one month from the receipt of the request, and in the event that more time is needed to process the request, you will be informed accordingly.
Time of retention of personal data
The retention period of personal data by TROFI IKE is determined on the basis of legislative provisions and our internal policies and procedures, in order to serve the purposes for which the data were collected or to comply with legal obligations.
Communication with the supervisory authority
For further information, guidance on your rights or to lodge a complaint about the processing of your personal data, you can contact the Data Protection Authority:
Telephone Centre: +30 210 6475 600
Fax: +30-210 6475628
Email: [email protected]
Revisions to this Notice
TROFI IKE recognizes the importance of continuously updating and revising this Privacy Policy in order to ensure compliance with current legislative requirements and to respond to new developments in the field of data protection. Any update, modification or change brought about to this Notice will be communicated to you in a clear and immediate manner.